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Home Governance Committees of Council

COMMITTEES OF COUNCIL

Mutasa Rural District Council operates through specialized standing committees to ensure transparent governance, efficient service delivery, and strict adherence to statutory frameworks.

Serviced by: Internal Auditor

Audit Committee

Reports to Full Council for the ratification of its proceedings and is serviced by the Internal Auditor.

Committee Responsibilities

  • To review internal controls, including the scope of the internal audit programme, and the internal audit findings, and to recommend appropriate action to be taken by the responsible authorities.
  • To review the financial control system of the council and ensure that systems which are meant to make the council more efficient and effective are in place.
  • To report on whether internal audit functions is adequately resourced and has appropriate standing within the council and to review its audit programme and reports.
  • To review any findings of internal financial investigations that it considers significant and report thereon to the council.
  • To make recommendations to the council on the appointment of the external auditors, the audit fee and any question of resignation or dismissal of the external auditors which may arise.
  • To review with the Comptroller and Auditor-General or other external auditors, as may be appropriate, the scope of their audit plan, the system of internal audit reports and assistance given by officers or staff to the auditors and any findings and action to be taken in connection therewith and to report to the council thereon.
  • To ascertain the independence of the external auditor and report to the council.
  • To ensure that accounts are prepared in a timely and accurate manner in compliance to the provisions of Section 135 of the RDC Act [Cap 29:13] and to ensure the prompt publication of the annual accounts.
Serviced by: Community Services Officer

Environment Committee

Reports to Full Council for ratification of its proceedings and is serviced by the Community Services Officer.

Committee Responsibilities

  • Environment Management, Environmental protection and Environmental planning.
  • To recommend to council measures for the management and protection of the environment in the council area.
  • Environmental Information Dissemination.
  • To recommend to council ways of implementing environmental measures (work / projects) which the council is authorized or required to undertake in terms of any other environmental law.
  • To prepare and recommend to council environmental plans required in terms of the Environmental Management Act [Cap 20:27] as read with Statutory Instrument 7 of 2007 (E.I.A, LEAPs, EMPs).
  • To coordinate with the Minister in carrying out the objectives and purpose of the Environmental Management Agency (EMA) [Cap 20:27].
  • Preserving, protecting and improving environment in its area and make recommendations relating thereto, to the council.
  • To enhance the management of lands and agriculture in the district in order to contribute to the national food reserves as well as to promote conservation.
  • To co-ordinate and promote agricultural activities in the district and provide marketing linkages between farmer and consumers in liaison with Agritex.
  • Promotion of tourism activities in the district through marketing and conservation of natural tourist attractions and culture.
  • Prepare the committee’s estimates of income and expenditure and recommend them to the Finance Committee.
  • Provide a contact name and telephone number in all correspondence.
Serviced by: Gender Focal Person

Gender Committee

Reports to Full Council for ratification of its proceedings and will be serviced by the Gender Focal Person.

Committee Regulations & Responsibilities

  • Participate in and/or facilitate institutional gender analysis and gender audits.
  • Facilitate development, implementation, and review of gender and GBV policies.
  • Ensure existence of an elaborate and institutionalized gender mainstreaming implementation structure.
  • Oversee sensitization and training of all staff on gender mainstreaming.
  • Spearhead review of all institutional policies for gender responsiveness.
  • Ensure that the committee is represented in all relevant institutional committees (e.g., procurement, tender, recruitment, budgeting, etc.) to ensure gender responsiveness.
  • Coordinate reporting on the status of gender equality to relevant structures on behalf of the institution.
  • Regularly review progress of planned gender mainstreaming interventions within the institution.
  • Receive and disseminate feedback on gender mainstreaming on behalf of the institution and act as appropriate.
Serviced by: Treasurer

Finance Committee

Reports to the Full Council for ratification of proceedings and is serviced by the Treasurer.

Committee Regulations & Responsibilities

  • Collection of income and revenue generation across all council portfolios.
  • The expenditure of all moneys authorized in the confirmed budget.
  • Oversight of the overall financial affairs of Council and all other standing committees.
Serviced by: Senior HR & Admin Officer

Human Resources & Administration

Reports to Full Council for ratification of its proceedings and will be serviced by the Senior Human Resources and Administration Officer.

Committee Regulations & Responsibilities

  • The staffing of council which entails recruitment, selection, placement, hiring, and dismissal of staff.
  • The expenditure of all moneys authorized in the confirmed HR and administration budget.
  • Development of council employees which entails designing and implementing training programmes for staff and Councillors. The committee also prepares the training budget in liaison with the Finance Committee.
  • Staff conditions of service which entails labour relations, the reward system, and the promotion and demotion of staff.
  • The processing of employee benefits and claims such as pensions timeously in line with country labour laws.
  • Design and monitoring of the implementation of policies that pertain to the general administration of the Council.
  • The management and control of assets, transport, and general stores.
Serviced by: Engineer

Planning & Development Control

Reports to Full Council for ratification of its proceedings and is serviced by the Engineer.

Committee Regulations & Responsibilities

  • Co-ordination of developmental activities in the Council area.
  • Infrastructure development of council area.
  • Donor funded infrastructural development in the council area.
  • Management of water reticulation systems and provision of clean water.
  • Road construction and maintenance.
  • Prepare the annual estimates of income and expenditure and recommend them to the Finance Committee.
  • Establishment of new Business Centres.
  • Change of use, change of reservation, subdivisions, and consolidation applications.
  • Enactment of by-laws prohibiting any act which may cause damage to any of the council’s roads.

Social Services Committee

Reports to Full Council for ratification of its proceedings and is serviced by the Community Services Officer.

Serviced by: Community Services Officer

Committee Regulations & Responsibilities

Establishment of health service centres.
Health services, farm health workers, village community workers, and outreach services.
Community centres, halls, libraries, parks, and sport grounds.
Establishment and management of emergency ambulance services.
Coordination of activities of Non-Governmental Organisations (NGOs).
Allocation of residential and business stands.
Responsible for creation of sound relations between Council and its communities and stakeholders through civic awareness meetings, effectively planning for, and managing the district’s townships and growth points by providing affordable stands and social amenities.